Difference between revisions of "GRASP - GLOBALG.A.P. Risk Assessment on Social Practice"

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The GLOBALG.A.P. Risk Assessment on Social Practice (GRASP) is a voluntary assessment that can be conducted at the same time as a GLOBALG.A.P. audit.  
 
The GLOBALG.A.P. Risk Assessment on Social Practice (GRASP) is a voluntary assessment that can be conducted at the same time as a GLOBALG.A.P. audit.  
  
−
Its main objective is to raise awareness on social practice in primary production. The outcome of the assessment doesn’t affect the GLOBALG.A.P. certification, but serves as additional information to supply chain partners.  
+
Its main objective is to raise awareness on social practice in primary production. The outcome of the assessment doesn’t affect the GLOBALG.A.P. certification, but serves as additional information to supply chain partners.
 +
 
 +
'''Exception:''' For aquaculture certification under IFA version 5 the GRASP Add-on is a Major Must and has be conducted at the same time as a GLOBALG.A.P. audit.
 +
 
 +
'''GRASP can be assessed in every country - there is no initial restriction.'''
 +
 
 +
*In countries, where a GRASP National Interpretation Guideline was developed, GRASP can be assessed without any additional application to the GLOBALG.A.P. Secretariat (only Letter of intent for the scope extension and paying the related fee). The list of available countries, the guidelines, other GRASP documents including GRASP Control Points and Compliance Criteria, Checklists can be found in the GLOBALG.A.P. Document center, [https://www.globalgap.org/uk_en/documents?fq=gg.standard.ga:(#fq=gg.standard.ga:(%22grasp%22)&fq=con_locales:(%22en%22) GRASP Add-on].
 +
 
 +
*For countries, where there is no National Interpretation Guideline for GRASP, the applicant (e.g. the Certification Body) has to hand in an application to the GLOBALG.A.P. Secretariat (only Letter of intent for the scope extension and paying the related fee) [mailto:kafzyk@globalgap.org?subject=GRASP%20NIG%20exception CB-Administration]. This application shall include:
 +
 
 +
*proof of the auditors´ additional qualification (Fair Trade - FLO, SA8000, BSCI Primary Production, IMO Fair for Life or min. 5 social audits in agriculture) ''or''
 +
*GLOBALG.A.P. auditors and inspectors without the abovementioned qualification may conduct the GRASP assessment with the support of a social auditor, who is not an approved GLOBALG.A.P. inspector/auditor. The social auditors need to provide proof of their qualifications to the GLOBALG.A.P. CB. See more in the GRASP General Rules v1.3, point 6.2.2.
 +
 
 +
*''And'' detailled project plan how the Certification Body would like to develop the National Interpretation Guideline.  
  
 
'''Preconditions'''
 
'''Preconditions'''
  
−
* GRASP is only available for countries, where a GRASP National Interpretation Guideline was developed. This means that GRASP can be added as a product only for producers that are registered in countries with a GRASP National Interpretation Guideline. The list of available countries, the guidelines, other GRASP documents including GRASP Control Points and Compliance Criteria, Checklists and Implementation Guidelines can be found on the GLOBALG.A.P. homepage, [http://www.globalgap.org/uk_en/documents/ GRASP Standard].
+
GRASP assessments can only be performed by approved GLOBALG.A.P. auditors/inspectors. In order to become GLOBALG.A.P. approved ''the auditor/inspector needs to''
  
−
* GRASP assessments can only be performed by approved GLOBALG.A.P. auditors/inspectors. The GRASP online training is available in the [http://cb.globalgap.org/ CB-extranet].
+
* work for a Certification Body approved for the GLOBALG.A.P. Standard
−
Please, note: Has any auditor/inspector completed the GRASP online test successfully, the CB-Administration team has to be notified so the the Certification Body can be unlocked for GRASP in the database and they can plan, download and upload checklists. The GLOBALG.A.P. Secretariat will constantly monitor the formal qualification status of the auditors that have GRASP as scope.  
+
* pass the GRASP Online Training in the [https://database.globalgap.org/ GLOBALG.A.P. Database]
 +
* attend the GRASP In-house training
 +
 
 +
Please, note: Once the online training has been passed, the Certification Body will be ''provisionally approved'' and the CB-Administration team will grant the auditor/inspector access to GRASP in the database. ''Full approval'' is achieved if one auditor/inspector has attended the in-house-trainer training, too. The GLOBALG.A.P. Secretariat will constantly monitor the formal qualification status of the auditors that have GRASP as scope.  
  
 
'''GRASP access rights'''
 
'''GRASP access rights'''
  
−
Results of the GRASP assessment (the checklist) and the address data of the assessed producer will be visible by default to market participants, who have signed the terms of reference for the use of GRASP assessment results (See GRASP General Regulations V 1.1, Annex II.-III.).  
+
Results of the GRASP assessment (the checklist report) and the address data of the assessed producer will be visible by default to market participants, who have signed the terms of reference for the use of GRASP assessment results (See GRASP General Regulations V 1.3, Annex II.-III.).  
  
−
Furthermore GRASP results will only be displayed, if the producer/producer group has a valid GLOBALG.A.P. Integrated Farm Assurance certificate.
+
Furthermore GRASP results will only be displayed, if the producer/producer group has a valid GLOBALG.A.P. Standard certificate.
  
−
If you have any questions or difficulties, please send a mail containing as many details as possible to the [mailto:database_support@globalgap.org?subject=GRASP%20access%20rights customer support].
+
If you have any questions or difficulties, please send a mail containing as many details as possible to the [mailto:customer_support@globalgap.org?subject=GRASP%20access%20rights customer support].
 +
 
 +
== '''NEW! GRASP v 1.3''' ==
 +
 
 +
GLOBALG.A.P. has developed a GRASP assessment checklist in a new format. It is now an Excel file which contains the control points. This type of a checklist can be filled in and then uploaded directly into the GLOBALG.A.P. Database in the Excel format. This new procedure simplifies the whole technical process.
 +
 
 +
'''Furthermore it is possible to upload an option 2 QMS checklist for option 1 producers (multisite with QMS) or option 1 checklists for option 2 producers (producer group with own production). See more in the [http://www.globalgap.org/uk_en/for-producers-new/globalg.a.p.-add-on/grasp/faq-grasp/index.html GRASP FAQ]'''
 +
 
 +
== '''Frequently Asked Questions''' ==
 +
 
 +
GLOBALG.A.P. has also launched an [http://www.globalgap.org/uk_en/what-we-do/globalg.a.p.-certification/globalg.a.p.-00001/GRASP/faq-grasp/index.html] page for GRASP. Here you can find answers to different topics, e.g. the implementation of the control points, the assessment procedure.
  
 
== Quick check ==
 
== Quick check ==
  
−
* Is GRASP available in the country of the producer/producer group?
+
* Is GRASP available in the country of the producer/producer group or has the GLOBALG.A.P. Secretariat granted approval for a specific country?
−
* Has the auditor/inspector completed the GRASP Online training via [http://cb.globalgap.org/ CB Extranet]?
+
* Has the auditor/inspector completed the GRASP Online training via [https://database.globalgap.org/ GLOBALG.A.P. Database]?
 +
* Ist there an in-house trainer? Has he/she trained the auditors/inspectors in GRASP?
 
* Has the Certification Body reported this to the CB-Administration?
 
* Has the Certification Body reported this to the CB-Administration?
 
* Has the Certification Body been set free for GRASP in the GLOBALG.A.P. Database?
 
* Has the Certification Body been set free for GRASP in the GLOBALG.A.P. Database?
−
* Are the GRASP scope and subscope assigned in the [[Masterdata]] of the [[CB-Auditor]]/[[CB-Inspector]] and the [[CB-Committee]]?
 
−
* Please, check the relevant cycle you need to plan the assessment for! Is this the current or the next cycle?
 
 
* Is the product GRASP accepted for the correct cycle - also for all producer group members participating in the assessment?
 
* Is the product GRASP accepted for the correct cycle - also for all producer group members participating in the assessment?
−
* Has a checklist been planned in the GLOBALG.A.P. Database for the [[CB-Auditor]]/[[CB-Inspector]] and the correct cycle?
+
* Has the GRASP Excel Checklist template been downloaded from the GLOBALG.A.P. Document center?  
−
* Has the Form Client been downloaded from the [http://cb.globalgap.org/ CB Extranet] and installed?
 
−
* Has the Form Client been set up with the database login name and password of the [[CB-Auditor]]/[[CB-Inspector]]?
 
−
* If the Certification Body´s IT-system is working with proxy: has the proxy address & port been added?
 
  
−
If all the questions are answered with "yes", the Certification Body can continue with the ''Checklist download''.
+
* *NEW*: Product Handling has also to be selected before beeing able to upload the GRASP Excel Checklist. In case you need to amend the attributes for several GGNs you can do so by using Action 8 via the product upload sheet (for more information please see [[Changing product attributes retroactively via upload]])
  
−
== First steps in the database: acceptance, checklist/audit planning ==
 
  
−
As the four-eye-principle is not a requirement for the GRASP assessment, the [[CB-Auditor]]/[[CB-Inspector]] can also plan the assessment - however only if they have also the [[CB-Committee]] role for GRASP. 
+
----
−
The [[CB-Executive]] can assign GRASP as a new scope to the [[CB-Auditor]]/[[CB-Inspector]] with the required qualification as described in ''Entering subscopes and schemes'' in [[Masterdata]].
 
−
Please, note: The scheme GRASP V1.1 Jan_11 appears only, if the Certification Body is unlocked for it.
 
  
−
In order to be able to plan and upload a GRASP checklist, first GRASP as a product needs to be accepted in the database for the producer/producer group, who shall be assessed. Here the same rule applies as for IFA certification. This means:
+
== Downloading the template checklist provided by GLOBALG.A.P. ==
  
−
*''' The relevant cycle has to be selected: the current OR the next.'''
+
 +
Please download the given checklist from the GLOBALG.A.P. Document Center: [http://www.globalgap.org/de/documents/#q=%28grasp%29%20OR%20%22grasp%22&fq=gg.document.type:%28%22database%22%29&fq=con_locales:%28%22en%22%29]
  
−
*''' The next cycle can be selected at the earliest 8 months before the actual GRASP assessment expires.'''
 
  
−
If you accept GRASP for the first time, you may need to enter a date in the past for this acceptance (otherwise the date of acceptance will be the day, on which you enter the date). This first date of acceptance is crucial for entering the date of audit, because the acceptance date has to precede the date of audit. Otherwise you will not be able to upload the checklist.  
+
[[File:doc_center_CL_1.png]]
  
−
GRASP has to be selected the same way as describe in [[Manage products]]: GRASP is a separate standard with the subscope and "product GRASP". There is of course one difference to IFA:
 
−
as a quantity the number of employees have to be entered. Please, note that every employee counts: full time, part time, seasonal workers - each of them count as one employee.
 
  
−
One special case would be if an employee is working for a producer group, but is also on loan to some group members. In this case crucial is with whom does this worker has contract: if the group is the conractor, the worker counts only for the group - not also for the group members.
+
== The Excel checklist template provided by GLOBALG.A.P. ==
  
  
−
[[File:GRASP_accepted.jpg]]
+
1. Please open the Excel checklist that you have downloaded.
  
 +
2. Afterwards please select the language, you prefer to have the content in, in the spreadsheet "Introduction" (e.g. English). The language document will be adapted then.
  
−
To continue and create a checklist, please, click on ''Check Lists'' [[File:CL_button.jpg]]
 
  
−
The checklist button will only appear, if the certification body has at least one auditor, who is approved for GRASP. Having clicked on ''Select'', in the Check List view already planned or conducted (done) audits appear in ''Audit planning'' / ''Overview''.
+
[[File:intro_lang.png|200px]]
  
−
[[File:GRASP checklists.jpg]]
 
  
 +
3. After this is completed, please switch to the spreadsheet "Checklist". Now you see the complete checklist, if you wish to use it without significant changes, proceed as follows:
  
−
If there isn´t any planned audit for the producer/producer group you are looking for, click on ''Add audit'' to access the audit planning. Search the producer/producer group by GGN, name or other details. Has the producer/producer group the accepted GRASP product, the GGN will appear.
+
3.1. You will find the questions in column G (in the language that you chose earlier).<br>
  
−
[[File:GRASP_add audit.jpg]]
+
3.2. In column H there is a space for each answer, ignore dark-gray scaled fields, light-gray fields are mandatory and must be answered. If the formatting of the values does not meet the requirements, an error message may appear.
  
  
−
Here the auditor/inspector, the GRASP scheme need to be selected. Wait till the page is reloaded and finally select the relevant cycle (current or next). Having executed the changes, the planned audit will appear by searching the producer, country etc.
+
[[File:cl_use.png|600px]]
  
−
[[File:GRASP_audit planned.jpg]]
 
  
−
'''Please, note: If an audit was planned and a checklist downloaded, this checklist can be uploaded only for that audit planned - NOT for other audits.'''
+
4. After having completed this checklist, please switch to spreadsheet „Calculation Preview“. This preview is only meant to be a preview! Please don’t modify any values as the formulas are included into each field which automatically calculate the appropriate values.
  
−
== GRASP Checklist: GLOBALG.A.P. Form Client 3.4a and 4.2  ==
 
  
−
The GLOBALG.A.P. Form Client is a Microsoft Windows based tool provided by GLOBALG.A.P. Certification Bodies may distribute it to their auditors, employees and clients.  
+
[[File:calculation.png|600px]]
  
−
The GLOBALG.A.P. Form Client is used to
 
  
−
* download checklists for upcoming assessments
+
5. The sheet "Config" is for some background functions and should not be changed. It is not necessary to open it.
−
* fill in the checklists electronically and  
 
−
* upload them in the database
 
  
−
Please, download the current GLOBALG.A.P. Form Client 4.2 from the [http://cb.globalgap.org/ CB Extranet] and install it on your computer. The executable file (.exe) has to be installed locally on your computer. It may be necessary to do this with admin rights on your local system. If you need support on the installation of applications, please, contact your IT-admin.
+
6. Please save the file and upload it to the GLOBALG.A.P. Database under ''Checklists'' as described below.
  
−
Have you installed the 3.4 version and you open the Form Client, you have to set up the client in ''File'' / ''Settings'':
 
  
−
[[File:FC_file.jpg]]
+
[[File:upload.png]]
  
  
−
Select ''Network'' and '''enter the database user name and password of the selected auditor/inspector'''. For the server settings you need to enter the following address (unless it is preset): https://database.globalgap.org/globalgapaxis/services/Globalgap
+
7. Please do not forget to choose the scheme version & the scheme standard you want to upload a checklist for. You also need to indicate a producer and a product you would like to upload the checklist for.
  
−
[[File:FC_network setting.jpg]]
 
  
−
Have you installed the 4.2 version and you open the Form Client, you have to set up the client in ''File'' / ''Settings'', go to ''Network'' and select in ''Active Connection'' GLOBALG.A.P.:
+
[[File:cl_scheme.png]]
  
−
[[File:GRASP FormClient 4.2_1.jpg]]
+
== '''Use of a customized checklist''' ==
  
−
In ''Connection'' please, check the Server address that is preset (https://database.globalgap.org/globalgapaxis/services/Globalgap). Here you set up the Form Client with the assessors user name and password.
+
'''Companies who use the XML SOAP interface to work with the GLOBALG.A.P. database or have their own IT system have also a possibility to create their own template.''' It is not necessary to use the GLOBALG.A.P. Excel template. Please find below the intructions how to do this.
  
−
[[File:GRASP FormClient 4.2_2.jpg]]
+
In this case only the  column A (question ID) and column B (answer_value)of the checklist are obligatory to fill in. Therefore, the headers "question_id" and "answer_value" have to be entered into the appropriate columns in the second row of your spreadsheet. In the field "A1" (first row, first column), a code, copied from the given template must be entered, e.g.: "T180-O1-V1". (Please copy from the latest version of the checklist. This code is needed by the Database for the validation of the checklist.)<br>
  
−
The GLOBALG.A.P. Form Client is set up for individual users. The auditor, who was assigned to conduct the GRASP assessment must individually set up the GLOBALG.A.P. Form Client or the respective Certification Body needs to set up with the database login data of that auditor/inspector. Please, note that the user name and the password are case sensitive.
+
In addition, the format of the values in the field "answer_value" must be kept according to certain specifications. In column C is specified, what format the values must have:<br>
  
−
== Checklist download ==
+
"accessor" = Username of accessor<br>
  
−
If an audit has been added for a producer/producer group, the checklist is available for download via Form Client.
+
"string" = All characters are allowed<br>
  
−
Please, click on ''Form'' / ''Download'',
+
"GGN/GLN" = A 13-digit number (GGN or GLN)<br>
  
−
[[File:FC_form dowload.jpg]]
+
"date" = Excel Date format <br>
  
 +
"yes/no" = Please enter "1" (yes) or "0" (no)<br>
  
−
then select “Planned Audits” and “Refresh”. All audits appear that are planned for the respective auditor/inspector.
+
"yes/no/(N/A)" = Please enter "2" (n/a), "1" (yes) or "0" (no)<br>
  
−
[[File:FC_audit dowload.jpg]]
+
"integer" = Only numbers are allowed<br>
  
 +
''"#NV" = Please do not fill''
  
−
Finally after having selected the '''ID''' of the audit, the checklist can be downloaded. If the form was then downloaded successfully, the application asks where to save the checklist with the option to change the name of the checklist, too (''Save as''). Choose a location to save the check list (e. g. your desktop).
+
We recommend that you note in your file which fields are mandatory. Please do not remove values from column A (question_id; and the corresponding line), even if you do not answer each question, the corresponding field must exist. Since the database also needs to determine whether a question was not answered, what does not work without a corresponding "question_id".
  
−
[[File:FC_CL.jpg]]
+
----
  
−
== Open and complete the checklist ==
+
'''The process sequence:'''
  
−
Has the checklist been saved, it can be opened by double clicking the file or using the Form Client.
+
1. Download the checklist as described above.
  
−
[[File:FC_open CL.jpg]]
+
2. Open the document that has been downloaded to see which number belongs to which question.
  
 +
3. Please match "question_id" and "answer_value" to the questions in your customized checklist. Make sure that the answers given are included in "answer_value" and match the field "question_id" and the question.
  
−
The first page of every checklist the same: the producer´s data are set be default. The Certification Body selects the date of assessment, enters the number of employees and the assessment duration. All questions in the checklist have to be answered. '''If a control point is not applicable, comments are obligatory to fill in.''' For any other control point comments are added if applicable. You may add a signature in the checklist.
+
4. If the fields (as a minimum the mandatory fields) are filled in, save the file and upload it as described above.
  
−
[[File:CL_1st page.jpg]]
+
===Additionally:===
  
 +
1. Select the column/s that should be copied and copy them (right click > copy).
  
−
== Upload the checklist ==
+
[[File:cust_1.png]]
  
−
Have all questions been answered, please, click on the ''Analyze'' button in the menu bar to validate the checklist. All wrong or missing entries will be marked, which you need to amend.  
+
2. Open the document and choose where the column(s) should get pasted into.
  
−
[[File:FC_analyse.jpg]]
+
3. Click on the arrow next to Paste and select "values".
  
 +
[[File:cust_2.png]]
  
−
If the analysis shows that the checklist is valid,
+
====Set date format====
  
−
[[File:FC_valid form.jpg]]
+
1. Make a right click in the field that you want to format and select "format cells".
  
 +
[[File:cust_3.png]]
  
−
click on the ''Send to'' button to start uploading the completed checklist.
+
2. Go to "Numbers" > "Date" and choose a type you prefer. Click on "OK".
  
−
[[File:FC_send to.jpg]]
+
[[File: cust_4.png]]
  
 +
----
  
−
The successful upload will be confirmed.
+
'''If you are not able to see column A, B or C follow these steps:'''
  
−
[[File:FC_successful transmision.jpg]]
+
1. Click in the box at the top, left in where the selected field is displayed and write, for example "A2" to see column A, "B2" to see column B, etc. Press Enter to confirm.
  
 +
[[File:cust_5.png]]
  
−
The full checklist with the results of all producer group members is visible in the ''Check Lists Overview''. Here the GGN and then the tick mark has to be selected.  
+
2. Then go to "Format"> "Column"> "Show".
  
−
[[File:GRASP_view CL.jpg]]
+
----
−
 
 
−
== Producer group checklist (Option 2) ==
 
−
 
 
−
All producer group members, who shall be included in the GRASP Proof of Assessment and are going to be internally inspected, '''must have the product GRASP accepted in the database'''.
 
−
 
 
−
Has the certification body conducted the option 2 GRASP assessment, '''the number of internally inspected producer group members shall be entered in the checklist''' – not the number of producer group members, who were inspected externally by the certification body.
 
  
−
'''For a producer group (option 2) the summarized results of the internal assessments conducted on the producer group members must be entered in the checklist.''' This means for each control point and subcontrol point the number of producers per compliance level must be entered.
+
=='''How a customized file could look like'''==
  
−
To calculate the results of the internal assessment the GLOBALG.A.P. provides an excel checklist that is available for producer groups on the [http://www.globalgap.org/cms/front_content.php?idcat=126 GLOBALG.A.P. website].
 
  
−
'''The Certification Body must complete the question PG1 for the whole producer group.''' The summary result of a GRASP assessment of a producer group will be the compliance level of the question PG1.  
+
[[File:cust_6.png|800px]]
  
−
== Errors ==
 
  
−
Errors reported after the analysis (''Analyse'' button)
+
5. Upload your customized file to the GLOBALG.A.P. Database as described above in the chapter "The Excel checklist".
−
 
 
−
----
 
  
−
If a question was not answered or a remark not filled in, the error below appears. Remarks are obligatory in control points that were marked as not applicable.
 
  
−
For further technical details for filling in the GRASP Checklist, please, read the [http://www.globalgap.org/uk_en/documents/ GRASP General Regulations].
+
6. You will receive an email that contains a link to an file, because an error occurred, or it confirms that all the data has been successfully entered into the system. The result files may contain one sheet (“Error”) with comments for every row, which could not be uploaded. This will help you to identify the problem that caused the error in that row.<br>
  
−
[[File:FC_error 1.jpg]]
+
6.1. An error occurred:
  
−
If the number of assessed members are different in the control points, in the producer group´s checklist following error message appears:
+
[[File:error.png|400px]]
−
 
−
[[File:FC_error 2.jpg]]
 
  
−
If the date of assessment precedes the date of acceptance and/or the auditor/inspector was not allowed to assess GRASP, the message below indicates this:
+
Please download the file, open it, view the red-marked comments to receive information about the problem and try to solve it. Please re-upload the amended file again. (For further technical details for filling in the GRASP Checklist, please read the [http://www.globalgap.org/uk_en/documents/ GRASP General Regulations].)
  
−
[[File:FC_error 3.jpg]]
+
6.2. Validation:
  
−
'''The error related to the auditor/inspector appears also, if the scope and subscope was assigned later in Masterdata (later than the assessment date).'''
+
[[File:no_error.png|400px]]
  
−
----
+
Nothing more has to be done. The GRASP product status will change from Accepted to Assessed and the checklist will be available for the GRASP observers in the search.
  
−
Errors reported while sending the the filled in checklist to the database (''Send to'' button)
 
  
 
----
 
----
−
 
−
* Error 12: ''User name or password is incorrect.'' or ''Part of the server address is incorrect.'' (correct: https://database.globalgap.org/globalgapaxis/services/Globalgap)
 
−
* Error 23 or HTTP error 503: ''The server or proxy address is incorrect.''
 
−
* HTTP error 401: ''User name or password is incorrect.''
 
−
* HTTP error 404: ''Part of the server address is incorrect.''
 

Latest revision as of 13:38, 22 September 2020

Introduction

The GLOBALG.A.P. Risk Assessment on Social Practice (GRASP) is a voluntary assessment that can be conducted at the same time as a GLOBALG.A.P. audit.

Its main objective is to raise awareness on social practice in primary production. The outcome of the assessment doesn’t affect the GLOBALG.A.P. certification, but serves as additional information to supply chain partners.

Exception: For aquaculture certification under IFA version 5 the GRASP Add-on is a Major Must and has be conducted at the same time as a GLOBALG.A.P. audit.

GRASP can be assessed in every country - there is no initial restriction.

  • In countries, where a GRASP National Interpretation Guideline was developed, GRASP can be assessed without any additional application to the GLOBALG.A.P. Secretariat (only Letter of intent for the scope extension and paying the related fee). The list of available countries, the guidelines, other GRASP documents including GRASP Control Points and Compliance Criteria, Checklists can be found in the GLOBALG.A.P. Document center, GRASP Add-on.
  • For countries, where there is no National Interpretation Guideline for GRASP, the applicant (e.g. the Certification Body) has to hand in an application to the GLOBALG.A.P. Secretariat (only Letter of intent for the scope extension and paying the related fee) CB-Administration. This application shall include:
  • proof of the auditors´ additional qualification (Fair Trade - FLO, SA8000, BSCI Primary Production, IMO Fair for Life or min. 5 social audits in agriculture) or
  • GLOBALG.A.P. auditors and inspectors without the abovementioned qualification may conduct the GRASP assessment with the support of a social auditor, who is not an approved GLOBALG.A.P. inspector/auditor. The social auditors need to provide proof of their qualifications to the GLOBALG.A.P. CB. See more in the GRASP General Rules v1.3, point 6.2.2.
  • And detailled project plan how the Certification Body would like to develop the National Interpretation Guideline.

Preconditions

GRASP assessments can only be performed by approved GLOBALG.A.P. auditors/inspectors. In order to become GLOBALG.A.P. approved the auditor/inspector needs to

  • work for a Certification Body approved for the GLOBALG.A.P. Standard
  • pass the GRASP Online Training in the GLOBALG.A.P. Database
  • attend the GRASP In-house training

Please, note: Once the online training has been passed, the Certification Body will be provisionally approved and the CB-Administration team will grant the auditor/inspector access to GRASP in the database. Full approval is achieved if one auditor/inspector has attended the in-house-trainer training, too. The GLOBALG.A.P. Secretariat will constantly monitor the formal qualification status of the auditors that have GRASP as scope.

GRASP access rights

Results of the GRASP assessment (the checklist report) and the address data of the assessed producer will be visible by default to market participants, who have signed the terms of reference for the use of GRASP assessment results (See GRASP General Regulations V 1.3, Annex II.-III.).

Furthermore GRASP results will only be displayed, if the producer/producer group has a valid GLOBALG.A.P. Standard certificate.

If you have any questions or difficulties, please send a mail containing as many details as possible to the customer support.

NEW! GRASP v 1.3

GLOBALG.A.P. has developed a GRASP assessment checklist in a new format. It is now an Excel file which contains the control points. This type of a checklist can be filled in and then uploaded directly into the GLOBALG.A.P. Database in the Excel format. This new procedure simplifies the whole technical process.

Furthermore it is possible to upload an option 2 QMS checklist for option 1 producers (multisite with QMS) or option 1 checklists for option 2 producers (producer group with own production). See more in the GRASP FAQ

Frequently Asked Questions

GLOBALG.A.P. has also launched an [1] page for GRASP. Here you can find answers to different topics, e.g. the implementation of the control points, the assessment procedure.

Quick check

  • Is GRASP available in the country of the producer/producer group or has the GLOBALG.A.P. Secretariat granted approval for a specific country?
  • Has the auditor/inspector completed the GRASP Online training via GLOBALG.A.P. Database?
  • Ist there an in-house trainer? Has he/she trained the auditors/inspectors in GRASP?
  • Has the Certification Body reported this to the CB-Administration?
  • Has the Certification Body been set free for GRASP in the GLOBALG.A.P. Database?
  • Is the product GRASP accepted for the correct cycle - also for all producer group members participating in the assessment?
  • Has the GRASP Excel Checklist template been downloaded from the GLOBALG.A.P. Document center?
  • *NEW*: Product Handling has also to be selected before beeing able to upload the GRASP Excel Checklist. In case you need to amend the attributes for several GGNs you can do so by using Action 8 via the product upload sheet (for more information please see Changing product attributes retroactively via upload)


Downloading the template checklist provided by GLOBALG.A.P.

Please download the given checklist from the GLOBALG.A.P. Document Center: [2]


Doc center CL 1.png


The Excel checklist template provided by GLOBALG.A.P.

1. Please open the Excel checklist that you have downloaded.

2. Afterwards please select the language, you prefer to have the content in, in the spreadsheet "Introduction" (e.g. English). The language document will be adapted then.


Intro lang.png


3. After this is completed, please switch to the spreadsheet "Checklist". Now you see the complete checklist, if you wish to use it without significant changes, proceed as follows:

3.1. You will find the questions in column G (in the language that you chose earlier).

3.2. In column H there is a space for each answer, ignore dark-gray scaled fields, light-gray fields are mandatory and must be answered. If the formatting of the values does not meet the requirements, an error message may appear.


Cl use.png


4. After having completed this checklist, please switch to spreadsheet „Calculation Preview“. This preview is only meant to be a preview! Please don’t modify any values as the formulas are included into each field which automatically calculate the appropriate values.


Calculation.png


5. The sheet "Config" is for some background functions and should not be changed. It is not necessary to open it.

6. Please save the file and upload it to the GLOBALG.A.P. Database under Checklists as described below.


Upload.png


7. Please do not forget to choose the scheme version & the scheme standard you want to upload a checklist for. You also need to indicate a producer and a product you would like to upload the checklist for.


Cl scheme.png

Use of a customized checklist

Companies who use the XML SOAP interface to work with the GLOBALG.A.P. database or have their own IT system have also a possibility to create their own template. It is not necessary to use the GLOBALG.A.P. Excel template. Please find below the intructions how to do this.

In this case only the column A (question ID) and column B (answer_value)of the checklist are obligatory to fill in. Therefore, the headers "question_id" and "answer_value" have to be entered into the appropriate columns in the second row of your spreadsheet. In the field "A1" (first row, first column), a code, copied from the given template must be entered, e.g.: "T180-O1-V1". (Please copy from the latest version of the checklist. This code is needed by the Database for the validation of the checklist.)

In addition, the format of the values in the field "answer_value" must be kept according to certain specifications. In column C is specified, what format the values must have:

"accessor" = Username of accessor

"string" = All characters are allowed

"GGN/GLN" = A 13-digit number (GGN or GLN)

"date" = Excel Date format

"yes/no" = Please enter "1" (yes) or "0" (no)

"yes/no/(N/A)" = Please enter "2" (n/a), "1" (yes) or "0" (no)

"integer" = Only numbers are allowed

"#NV" = Please do not fill

We recommend that you note in your file which fields are mandatory. Please do not remove values from column A (question_id; and the corresponding line), even if you do not answer each question, the corresponding field must exist. Since the database also needs to determine whether a question was not answered, what does not work without a corresponding "question_id".

The process sequence:

1. Download the checklist as described above.

2. Open the document that has been downloaded to see which number belongs to which question.

3. Please match "question_id" and "answer_value" to the questions in your customized checklist. Make sure that the answers given are included in "answer_value" and match the field "question_id" and the question.

4. If the fields (as a minimum the mandatory fields) are filled in, save the file and upload it as described above.

Additionally:

1. Select the column/s that should be copied and copy them (right click > copy).

Cust 1.png

2. Open the document and choose where the column(s) should get pasted into.

3. Click on the arrow next to Paste and select "values".

Cust 2.png

Set date format

1. Make a right click in the field that you want to format and select "format cells".

Cust 3.png

2. Go to "Numbers" > "Date" and choose a type you prefer. Click on "OK".

Cust 4.png

If you are not able to see column A, B or C follow these steps:

1. Click in the box at the top, left in where the selected field is displayed and write, for example "A2" to see column A, "B2" to see column B, etc. Press Enter to confirm.

Cust 5.png

2. Then go to "Format"> "Column"> "Show".

How a customized file could look like

Cust 6.png


5. Upload your customized file to the GLOBALG.A.P. Database as described above in the chapter "The Excel checklist".


6. You will receive an email that contains a link to an file, because an error occurred, or it confirms that all the data has been successfully entered into the system. The result files may contain one sheet (“Error”) with comments for every row, which could not be uploaded. This will help you to identify the problem that caused the error in that row.

6.1. An error occurred:

Error.png

Please download the file, open it, view the red-marked comments to receive information about the problem and try to solve it. Please re-upload the amended file again. (For further technical details for filling in the GRASP Checklist, please read the GRASP General Regulations.)

6.2. Validation:

No error.png

Nothing more has to be done. The GRASP product status will change from Accepted to Assessed and the checklist will be available for the GRASP observers in the search.


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