Invoicing

2011 we have introduced a new accounting system. The invoices issued in 2011 are not anymore uploaded in the Extranet. The invoicing feature visualises the details of the billing run. This enables the user to trace the calculation. Upon selecting the invoicing button the following screen appears:

If you select , you can download all fees charged in the respective month in one Excel-list (all clients included in a billing run).

The fees are invoiced according to the General GLOBALG.A.P. Fee Table. They are triggered by the following actions in the database:

• Product acceptance (DoA): triggers the registration fee

• Product certification (DoCD): triggers the certificate license fee

In the case of re-certifications the fees are triggered with the beginning of a new cycle, which shall be first re-accepted in the database. By clicking on the corresponding billing run will be shown in detail (certificate fee, registration fee, GRASP assessment fee):

If you select you will be able to see your clients included in the GLOBALG.A.P. Certification, Registration and GRASP Assessments. All fee categories will appear on a single invoice (see below the Certificate fee).

In case of first acceptance, first certification or if a cycle has already run out, the registration fee and the certification fee is triggered and invoiced immediately. In case of re-acceptance and re-certification (while the valid cycle is still running) the fees are invoiced only with the beginning of the new cycle. Please, note, if you extended a certificate, both the registration and the certificate licence fee will be charged. In the time frame between re-acceptance/re-certification and the beginning of the new cycle the quantities can be changed, the registration fee will be re-calculated. But once the cycle had begun and the certification fee was invoiced, only increased quantity will be re-calculated and the total fee will be higher. Less quantity will not be credited as the higher amount was already certified.