Producer/producer group masterdata
Contents
Masterdata modification online
When selecting Masterdata and Producer/Producer Group every Trustee-Certification Body has an overview of its own clients. They can be searched by GGN, product, country, scheme etc. and selected with the 
button.
There every information can be changed: organisation (company) name, address, CB registration number or the Global Location Number (GLN). If a GLN is saved for a producer, this GLN will replace the GGN. It is possible to look up the producer in the public search both with the GGN and the newly entered GLN - once the change has been saved in Masterdata.
Please, note: Masterdata contains the individual clients´ information: so for producer group members the name and the address of the producer group member has to be entered (not that of the cooperative). The group and the group members cannot have the same name.
Furthermore currently the responsible person data cannot be changed online - this can be done only via upload. For this a producer upload sheet has to be filled in with mode 2 in order to change the relevant data as described in Producer/producer group registration/deregistration via upload.
Masterdata modification via upload
How to modify producer/producer groups masterdata via upload by using mode 2, please, see Producer/producer group registration/deregistration via upload.
Production Management Unit: GLN / iCiX-OrgID
In order to register Production Management Units (PMU) the producer/producer group has to be selected in Masterdata. By clicking on Production Management Units at the bottom of the page all already registered PMUs appear. For registering new ones, Add Production Management Units has to be selected.
In the following page details of the new PMU have to be completed, the same obligatory fiels as during the online producer/producer group registration. Additionally a sub-GLN can be created for this PMU.
To register a sub-GLN for a PMU first the owner GLN must be registered in the GLOBALG.A.P. Database to allow identification of the owner entity. The owner GLN shall be a valid number in the GEPIR system with contact address of the company and can look like 40 12345 00000 9. Sub-GLNs are only linked with the owner’s legal entity in the GEPIR. A sub-GLN must be generated according to the rules which are defined by the GS1 organisation.
The concept of sub-GLNs is for example used in producer groups. The central producer group organisation may own a GLN. Sub-GLNs can now be assigned to the producers PMUs, linking the PMUs to the unique GGN of the producer. This means that sub-GLNs identify a site and refer to the GGN of the producer.
First Add a row has to be selected in order to be able to enter the GLN (e. g. of a producer group that is already registered in the GLOBALG.A.P. Database.
The database then verifes the GLN entered as owner GLN and display the name of the owner (e. g. legal entity of the producer group). As a second step enter the sub-GLN (13 digits) that shall be assigned to the PMU. You may register any PMU with the same address as the legal entity and with a sub-GLN, which refers to the producer group.
If you are interested in learning more about the GGN-GLN-PMU concept of GLOBALG.A.P., please, download the PMU presentation from the CB-Extranet (100811-GLOBALGAP-PMU-Presentation.pdf).
The iCiX OrgIDs can now be registered in the GLOBALG.A.P. Database. The product certification data will then be transferred to the iCiX platform, were it can be used accordingly. As the iCiX OrgID is PMU specific in the GLOBALG.A.P. Database the iCiX OrgID can be added in this PMU masterdata page.
Finally the Trustee-CB ticks the box at the bottom as an agreement to the certification data transfer. Ticking the box with one PMU will be sufficient as this setting is valid for all PMUs of the legal entity.
Access rights to producer and product data
For every data access group there is a minimum level of data access, this level cannot be lower, only higher. Furthermore now there is a differentiation of producer and product data: Producer data covers all data described in GLOBALG.A.P. General Regulations Part I, Annex 2, 9.1 – 9.1.2.2., product data cover all data described in the GLOBALG.A.P. General Regulations Part I, Annex 2, 9.1.3 – 9.1.4.
GLOBALG.A.P. and the Trustee-Certification Body and/or Farm Assurer (Trustee of Masterdata) that the producer or producer group is working with may use data provided in the GLOBALG.A.P. Database for internal administrative purposes according to the General Regulations. GLOBALG.A.P. may use producer and product data, in an anonymous fashion, for statistical surveys and publications. Utilization of the producer or product data other than that is mentioned above is strictly prohibited.
During initial producer registration the initial data access levels need to be set (0 or 1) as described in Producer/producer group registration and Producer/producer group registration/deregistration via upload. This implies default settings for different data access groups and described below.
In Masterdata the button 
will lead you to the access rights. Please, first enter the GGN, the name and/or any other details and search the producer/group.
The access groups are (who is allowed to see which producer/product data):
- Data access group: GLOBALG.A.P. Staff
This group represents individuals in the GLOBALG.A.P. Secretariat, who have comprehensive data access. Only GLOBALG.A.P. staff who have signed confidentiality agreements will be assigned to this data access group.
- Data access group: Market participant
This group represents companies or individuals, who trade with the certified product (buy and sell). These retailers or suppliers have an individual database login - access to Expert Search and Full Bookmarking. This data access (Bookmarking package) is included in the retailer or supplier membership. Other organisations purchase such a data access. Every user of the Market participant group has to sign a data privacy document, too.
- Data access group: Certification Body / Trustee
This group represents all Trustee-Certification Bodies and Farm Assurers (Trustee of Masterdata), who have extended data access rights to their clients´ data in order to perform efficient registration and certification. Trustees and Certification Bodies are allowed to read and enter data in the database (in the screenshot Eurepgap).
- Data access group: Public
To public belong all users without an authorized access. Based on the initial data access that was entered for the producer the name and the address are shown or not shown in the public search (0 or 1 as described in Producer/producer group registration). Product data (hectares) or checklist (for IFA not yet available) are not visible by default.
- Data access group: The producer/producer group
Producer/producer group (in the screenshot Sun Ltd.) also have extended data access rights to their own data and are able to change access rights. They can grand extended right for example for their hectare data, if a trader is asking for them.
- Data access group via O-Key: Single organizations
In addition to the groups defined above, all registered users of a single organization can be considered as a data access group. Producers have the option to grant each company or organization customized access rights.
For example: A producer might grant certain traders access to the own contact or product details, but other traders not. This trader has an authorized database access, is part of the Market participant access group, but the producer would like to show its quantity only for that one trader, not all market participants. The settings can be changed by the producer/producer group, by the Trustee-Certification Body or Farm Assurer (Trustee of Masterdata). First the trader has to be selected via O-Key and then all settings entered for this trader.
What do you need for this? Producer/producer groups need a database login. Trustee-Certification Body or Farm Assurer (Trustee of Masterdata) can require this for the responsible employee at The O-Key can be submitted by the trader itself, the producer and/or the GLOBALG.A.P. Secretariat.
However, t
Default settings are greyed out, additionally you can see which data are visible in Search. After having selected one access group, please, go to “View company data” or “View product data”. For product data you will also need to select the applicable scheme. Please see an example below for the access settings of the group “Market participants” – for producer and product data (IFA).
Here you can select for the access group “Market participants” which information shall be displayed additionally on producer level and on product level. We have implemented that also the quantity information per product can be visible for specified users.
