Difference between revisions of "Certification Bodies"

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A key element of the GLOBALG.A.P. Standard integrity is the principle of identifying GLOBALG.A.P. certified producers as unique identities and recording all relevant producer and product information - including the certificate. For this purpose GLOBALG.A.P. operates a [https://database.globalgap.org database] of all GLOBALG.A.P. certified producers worldwide. This section introduces the database tasks managed by GLOBALG.A.P. approved Certification Bodies: registration of producers, products and certification of products.
 
A key element of the GLOBALG.A.P. Standard integrity is the principle of identifying GLOBALG.A.P. certified producers as unique identities and recording all relevant producer and product information - including the certificate. For this purpose GLOBALG.A.P. operates a [https://database.globalgap.org database] of all GLOBALG.A.P. certified producers worldwide. This section introduces the database tasks managed by GLOBALG.A.P. approved Certification Bodies: registration of producers, products and certification of products.
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Crucial is the assignment of the GLOBALG.A.P. number (GGN) during producer registration. This 13-digit number is unique and belongs to the legal entity as long as it exists. It serves as a search key on the GLOBALG.A.P. website for validating certificates.
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Crucial is the assignment of the [[Glossary#GLOBALG.A.P. Number (GGN)|GLOBALG.A.P. Number (GGN)]] during producer registration. This 13-digit number is unique and belongs to the legal entity as long as it exists. It serves as a search key on the GLOBALG.A.P. website for validating certificates.
  
 
== Training database ==
 
== Training database ==
  
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GLOBALG.A.P. is operating a [https://database.globalgap.org training database], available for tests or trainings and works exactly as the “real” database. Note that the data is not saved permanently in this database and any actions executed in the [https://database.globalgap.org training database] are not invoiced. Data in the training database get updated monthly.
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GLOBALG.A.P. is operating a [https://training.globalgap.org training database], available for tests or trainings and works exactly as the “real” database. Note that the data is not saved permanently in this database and any actions executed in the [https://training.globalgap.org training database] are not invoiced. Data in the training database get updated monthly.
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Every employee of a GLOBALG.A.P. certification body can log in to the training database with the same login and password combination as in the regular database.
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Every employee of a GLOBALG.A.P. Certification Body can log in to the training database with the same login and password combination as in the regular database.
  
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== Entering the GLOBALG.A.P. Database ==
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== [[File:login.jpg|link=Entering the GLOBALG.A.P. Database: Users & passwords]] [[ Entering the GLOBALG.A.P. Database: Users & passwords ]] ==
  
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In order to enter the [https://database.globalgap.org database] user accounts have to be set up: the CB-Administration provides the login data of the CB manager or scheme manager with a templorary password, who has the database role [[CB-Executive]]. This [[CB-Executive]] creates all other database user accounts and supplies all employees with their login.
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== [[File:Masterdata.jpg|link=Roles & rights]] [[Roles & rights]] ==
  
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Entering https://database.globalgap.org the following screen appears:
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== [[File:Masterdata.jpg|link=Masterdata]] [[Masterdata]] - Managing employees ==
  
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[[File:Home page.jpg]]
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== [[File:OLT.jpg|link=Online training (OLT)]] [[Online training (OLT)]] ==
  
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Please continue with entering your user name and password by clicking on login.  
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== [[File:Masterdata.jpg|link=Producer status]] [[Producer status]] ==
  
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[[File:Login page.jpg]]
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== [[File:Masterdata.jpg|link=Product status]] [[Product status]] ==
  
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During creating a user account a temporary password is generated for every user (e. g. 38h75f7). This temporary password has to be reset during the first login.  
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== [[File:Masterdata.jpg|Company type and options]] [[Company type and options]] ==
  
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[[File:Change password.jpg]]
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== [[File:Masterdata.jpg|Company type and options]] [[Managing option 2]] ==
  
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Users have the option to change their valid password after login at any time under '''My GLOBALG.A.P.''', too, via the link in the top right corner of the screen. In this case the password is sent to the user´s mail address.
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== [[File:Affiliation.jpg|link=Producer/producer group registration]] [[Producer/producer group registration]] ==
  
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[[File:My GLOBALG.A.P..jpg]]
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== [[File:Affiliation.jpg|link=Producer/Producer group deregistration]] [[Producer/producer group deregistration]] ==
  
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Please, note: '''temporary passwords are valid only for 10 days'''.  
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== [[File:Masterdata.jpg|Producer/producer group registration/deregistration via upload]] [[Producer/producer group registration/deregistration via upload]] ==
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If the user has not succeeded in loggin in, the [[CB-Executive]] has to reset the password again and forward the temporary password to the employee. If the [[CB-Executive]] cannot log in, GLOBALG.A.P./FoodPlus has to reset the password and send the temporary one to the [[CB-Executive]].
 
  
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== Roles & rights ==
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== [[File:Affiliation.jpg|link=Transfer]] [[Transfer]] ==
  
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Database roles and rights of an employee shall follow the current position of the employee within the certification body. Upon login the roles assigned to an employee can be checked at the bottom of the page. (screenshot "User roles")
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== [[File:Masterdata.jpg|Producer/producer group masterdata]] [[Producer/producer group masterdata]]  ==
  
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According to the GLOBALG.A.P. training concept it is obligatory for all auditors and inspectors to fulfil the online training requirements for version 4. First the respective auditor and inspector roles, scopes and subscopes have to be assigned in the GLOBALG.A.P. Database, then these employees can complete the online training. If they pass, this person can be selected as an auditor/inspector for certification. If the auditor or inspector fails any of the tests, the database locks them and the error message '''"The auditor is locked for the audit date"''' appears.
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== [[File:Affiliation.jpg|link=Manage products]] [[Manage products]] ==
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The [[CB-Executive]] is the one to assign the [[CB-Committee]], [[CB-Auditor]] and [[CB-Inspector]] roles and scopes, subscopes in Masterdata. [[CB-Committee]] is an additional role to the role [[CB-Auditor]] (see General Regulations Part III.6.1.b).
 
  
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Please, note: '''the role CB-Auditor is superior to the role CB-Inspector'''. This means that a [[CB-Auditor]] does not need the [[CB-Inspector]] role for the same scheme version. Assigning both roles for GLOBALG.A.P. IFA v4.0 for the same modules may result in double online training assignments for the employee.
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== [[File:Affiliation.jpg|link=Managing the aquaculture scope]] [[Managing the aquaculture scope]] ==
  
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== Certification Body roles ==
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== [[File:Affiliation.jpg|link=Accept products]] [[Accept products]] ==
  
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The system is based on the '''“four eyes principle”''', i. e. the inspector/auditor, who carried out the audit cannot issue the certificate and be responsible for the certification decision for the same audit. To implement this rule, GLOBALG.A.P. introduced the role [[CB-Committee]], the person carrying responsibility for the certificate decision.
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== [[File:certification0.jpg|link=Certification and sanctions]] [[Certification and sanctions]] ==
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Roles and rights of the certification body employees´:
 
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* [[CB-Executive]]
 
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* [[CB-Committee]]
 
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* [[CB-Committee-Modification]]
 
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* [[CB-Auditor]]
 
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* [[CB-Inspector]]
 
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* [[Trustee-Executive]]
 
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* [[Trustee-Masterdata]]
 
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* [[Assistance]]
 
  
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== Employees´ masterdata ==
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== [[File:Masterdata.jpg|Modification of existing cycles]] [[Modification of existing cycles]] ==
  
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Within the Certification Body the CB-Executive manages the employees´data, in the Trustee company the Trustee-Executive administers the employees with the Trustee-Masterdata role.
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== [[File:Masterdata.jpg|link=Product upload]] [[Product upload]]  ==
  
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In ''Masterdata > Employees'' all current active employees appear, before adding employees they can be searched by name or user name. (screeshot "Add employee") By clicking on ''Add employee'', former employees can be selected in order to add them again or add a brand new contact. (screenshot "Add former or new employee")
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== [[File:Affiliation.jpg|link=Different products certified by different certification bodies]] [[Different products certified by different certification bodies]] ==
  
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If ''Add new employe'' is selected or an existing one with the button (img), contact data, database language, ''Working language'' and roles can be edited in the Masterdata. (screesnot "Edit masterdata")
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== [[File:GRASP.jpg|link=GRASP - GLOBALG.A.P. Risk Assessment on Social Practice]] [[GRASP - GLOBALG.A.P. Risk Assessment on Social Practice]]  ==
  
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''New password'' has to be clicked in order to reset the password of an employee. A temporary password will be sent to the e-mail address of the employee. During the first login the temporary password has to be reset according to the advices on the guiding screen.
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== [[File:Invoicing0.jpg|link=Invoicing]] [[Invoicing]]  ==
  
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''Working language'' is the option to select the audit languages: Here the CB-Executive chooses one or more languages for the auditor/inspector, in which this employee is able to audit/inspect and in which the auditor/inspector will complete the '''online training'''. Please, note that the database language (right above the ''Working lanugage'') will not be selected as a ''Working language'' for the online test by default. The CB-Executive is responsible to make this setting for all the employees correctly and prior to the assignment of the roles. If two or more languages are selected or both the auditor and the inspector role, the online test will be booked for each role and in all languages. The auditor/inspector can decide for one language, however, auditors complete only the auditor exams. These assignments are crucial for the Online Training as this is the way to book online training courses and exams. (screenshot "Available languages")
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== [[Glossary]] ==
  
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If a language and role assignment incl. scopes, subscopes was done erroneously, the CB-Executive will not be able to delete or recall online training tests by undoing the assignment. In this case the user has to complete the courses and exams in one of the selected languages to become approved for the relevant module. In crucial or unclear cases, please, contact the customer support at mailto:database_support@globalgap.org.
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==[[localg.a.p.]] ==
  
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''None of these languages'' is the option to choose if the preferred language is not available in the table of languages. To save this selection, the [[CB-Executive]] clicks on ''Accept'' and finally on ''Save'' at the bottom of the Masterdata page.
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==[[Packhouse add-on for localg.a.p. South Africa]]==
  
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The database verifies the roles, scheme, scope and subscope assignment of the auditors/inspectors by performing any action in the database. Having selected an employee on Masterdata the CB-Executive can check and edit the roles and rights. (screensot "Masterdata roles")
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==[[localg.a.p. North America]] ==
  
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First the relevant role needs to be assigned: [[CB-Committee-Modification]], [[Trustee-Masterdata]] and the [[Assistance]] are not linked to any scheme or scope.  
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==[[SA Livestock G.A.P.]] ==
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The scheme, scopes and subscope has to be assigned for the roles [[CB-Committee]], [[CB-Auditor]] and [[CB-Inspector]]. Please click on the green button ''assign subscope/scheme''.
 
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Secondly the scheme and scheme version are checked in the drop-down menu. (screenshot "scope_subscope")
 
  
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For each selected scheme version the corresponding subscopes will appear in the tree view. Only scheme versions that the respective Certification Body is approved for will appear in the drop-down menu above and subsequently in the corresponding tree view. After having checked the box(es) the [[CB-Executive]] clicks on ''Accept'' and finally on ''Save'' at the bottom of the Masterdata page.
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==[[Harmonized Produce Safety Standard (HPSS)]] ==
  
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Assigning a subscope means at the same time booking the relevant online training course and exam for this scope and subscope – if available. The titles of the existing online courses appear in this screen, too.
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==[[CBL Chain of Custody version 3]] ==
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== Online training (OLT) ==
 
  
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As soon as the CB-Executive has assigne at least one subscope for the scheme version GLOBALG.A.P. IFA v4.0 in an available language, the auditor/inspector will be able to access the '''GLOBALG.A.P. Online Academy'''. This can be done by selecting the Online Training button at the top navigation after logging in. (screenshot "Access OLT")
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==[[Chain of Custody through BRC]] ==
  
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By selecting the button the auditor/inspector will be redirected to the ''Personal Desktop > Overview > My assigned trainings'' of the GLOBALG.A.P. Online Academy just as shown below. (screenshot "Personal desktop") In the GLOBALG.A.P. Online Academy all courses will appear here and remain also after having completed the exmas. The reason for this is to enable exam updates. Please, note that there can be a lot of courses placed on the personal desktop, if several subscopes were assigned.
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==[[PPM version 5]] ==
  
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The titles on the ''Personal Desktop'' are course titles, what means that every course will contain learning materials, tutorials (eCourses) and at least one exam. Currently only exams are available, that all have to be passed successfully in order to get approved for one subscope. (screenshot "OLT exam") For example if an auditor shall be approved for IFA version 4 Fruit & Vegetables, there are five exams to pass:
 
  
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* General Regulations Part I.
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==[[Chain of Custody version 5]] ==
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* General Regulations Part III.
 
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* All Farm Base
 
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* Crops Base
 
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* Fruit & Vegetable
 
  
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The exam can be started by clicking on one title. All relevant information and advises for attempting and passing the test appears. (screenshot "Start the test") A single question could look like here: (screenshot "OLT question")
 
  
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==[[Managing Tesco Nurture Modul]] ==
  
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If the auditor has not yet completed the available online training module in order to get access to certification, the status “access not granted” will be displayed next to the selected scope. If the auditor passed the online training or there isn´t any online training available at that moment, that person will be shown as “access granted” in the database:
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== [[CB Extranet]] ==
  
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== GLOBALG.A.P. status options ==
 
  
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== The one-year cycle as a new concept ==
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==[[Entering other programs]] ==
  
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== Producer/producer group registration & deregistration ==
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==[[GLOBALG.A.P. Audit Online Hub]] ==
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== Producer/producer group masterdata ==
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== Manage products ==
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==[[Changing product attributes retroactively via upload]] ==
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==[[Creating a New Cycle]] ==
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==[[Level of Performance for GLOBALG.A.P Farm Sustainability Assessment (GG FSA)]] ==
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==[[Bookmarking_XML_SOAP_interface]] ==
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Latest revision as of 17:48, 16 November 2020

Introduction

A key element of the GLOBALG.A.P. Standard integrity is the principle of identifying GLOBALG.A.P. certified producers as unique identities and recording all relevant producer and product information - including the certificate. For this purpose GLOBALG.A.P. operates a database of all GLOBALG.A.P. certified producers worldwide. This section introduces the database tasks managed by GLOBALG.A.P. approved Certification Bodies: registration of producers, products and certification of products. Crucial is the assignment of the GLOBALG.A.P. Number (GGN) during producer registration. This 13-digit number is unique and belongs to the legal entity as long as it exists. It serves as a search key on the GLOBALG.A.P. website for validating certificates.

Training database

GLOBALG.A.P. is operating a training database, available for tests or trainings and works exactly as the “real” database. Note that the data is not saved permanently in this database and any actions executed in the training database are not invoiced. Data in the training database get updated monthly. Every employee of a GLOBALG.A.P. Certification Body can log in to the training database with the same login and password combination as in the regular database.

Login.jpg Entering the GLOBALG.A.P. Database: Users & passwords

Masterdata.jpg Roles & rights

Masterdata.jpg Masterdata - Managing employees

OLT.jpg Online training (OLT)

Masterdata.jpg Producer status

Masterdata.jpg Product status

Company type and options Company type and options

Company type and options Managing option 2

Affiliation.jpg Producer/producer group registration

Affiliation.jpg Producer/producer group deregistration

Producer/producer group registration/deregistration via upload Producer/producer group registration/deregistration via upload

Affiliation.jpg Transfer

Producer/producer group masterdata Producer/producer group masterdata

Affiliation.jpg Manage products

Affiliation.jpg Managing the aquaculture scope

Affiliation.jpg Accept products

Certification0.jpg Certification and sanctions

Modification of existing cycles Modification of existing cycles

Masterdata.jpg Product upload

Affiliation.jpg Different products certified by different certification bodies

GRASP.jpg GRASP - GLOBALG.A.P. Risk Assessment on Social Practice

Invoicing0.jpg Invoicing

Glossary

localg.a.p.

Packhouse add-on for localg.a.p. South Africa

localg.a.p. North America

SA Livestock G.A.P.

Harmonized Produce Safety Standard (HPSS)

CBL Chain of Custody version 3

Chain of Custody through BRC

PPM version 5

Chain of Custody version 5

Managing Tesco Nurture Modul

CB Extranet

Entering other programs

GLOBALG.A.P. Audit Online Hub

Changing product attributes retroactively via upload

Creating a New Cycle

Level of Performance for GLOBALG.A.P Farm Sustainability Assessment (GG FSA)

Bookmarking_XML_SOAP_interface

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